Project Coordinator

  • Location: West Palm Beach, Florida
  • Type: Direct Hire
  • Job #1260
Job Summary
 
Our client, an International Commercial Real Estate Broker, is looking for a Project Coordinator for their West Palm Beach office.  Experienced individual must be able to assist a team of real estate professionals in a key project/marketing coordination capacity.  The position requires independent judgment to plan, prioritize, and organize responsibilities in order to meet multiple deadlines, while interacting with a diverse group of colleagues, clients, and service providers.   
 
Key Responsibilities
• Work closely and actively with brokers to set and meet deadlines for marketing campaigns.
• Assume an account marketing leadership role within team structure.
• Prepare and assemble tour books, marketing presentations and proposals.
• Perform market research and surveys.
• Maintain research databases and client reporting.
• Track multiple transactions from beginning to end, ensuring deadlines are met and associated paperwork completed.
• Create and send broadcast emails.
• Load listings into various listing services.
• Draft and order signage for listings.
• Coordinate the flow of listing agreements.
• Invoice transactions and keep detailed commission reports.
• Participate in and contribute to weekly marketing meetings.
• Oversee basic office management.
 
Qualifications
• Ability to multi-task with multiple projects and deadlines.
• Strong organizational, creative, and communication skills.
• Advanced knowledge of Microsoft Office.
• Minimum 3 years’ experience in an environment supporting multiple people.
• Graphic design experience preferred in Adobe Creative Suites, specifically InDesign.
• High ethical standards.
• Ability to work independently with minimal direct supervision.
• Ability to exercise judgment, tact, and diplomacy on behalf of colleagues.
• Flexibility to work to the successful completion of a project.
• Professional decorum.
• Type 60 or more words per minute accurately.
• Complete mastery of English language.
 
Education
• College degree is preferred.
 
Compensation
• Competitive salary.
• Benefits package to include medical, dental, vision, 401(k) and paid time off effective date of hire.
 
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