Responsible for coordination and management of assigned projects for the business under the direction of division head or chief operating officer. Scope of projects may include (but not limited to) simplifying processes, providing general administrative and human resources support, administrative reporting, project tracking, developing high-level presentations on various subjects, anticipating changing business needs, and coordinating compliance matters. Assists managers with coordination of staffing and related needs to support division’s expansion plans. Provides technology support for division employees preparing quality reports and materials for prospects, customers or internal/executive audiences. May serve as Corporate Secretary for the legal entities managed by the division, including the review and execution of corporate documents (as overseen by the corporate Legal department), accurate record keeping and safekeeping of needed corporate governance documents and assembling and distributing board books and other board-related materials as required.
Performs complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy. Serves as a coordinator of various projects ensuring that all department deliverables are met on a timely basis. Assists with the coordination of project or program implementation and rollout. Researches issues, prepares reports and provides recommendations to manager. Compiles data for various administrative reports. Prepares /summarizes information from raw data using spreadsheets or other software. Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials. Requires the ability to describe business problems and their solutions to management. Makes recommendations to management for improvements to various projects, tasks and objectives. Participates as a key player on other projects and represents the business unit in multi-division projects. Assists in reviewing long-range business plan proposals based on current and anticipated business needs, as well as with general administrative duties including general correspondence, travel planning, and arrangement of meetings/events/facilities. Processes and coordinates department accounts payables and expense vouchers.
Typically requires 4+ years of demonstrated knowledge in project coordination experience. Requires advanced communication skill level for written and oral presentations, planning, negotiation, reports construction with knowledge of internal policies and presentations. Ability to creatively and effectively convey ideas through verbal and written communications. Excellent organization and people skills. Strong Excel, PowerPoint, and Visio skills.
We are committed to leveraging the diverse backgrounds, perspectives and experiences of our workforce to create opportunities for our people and our business. Equal Opportunity Employer Minority/Female/Disability/Veterans. www.mufg-americas.co
Skills and Certifications (bold if required)
Strong Excel, PowerPoint, and Visio
Advanced communication level for written and oral presentations
Excellent organization and people skills