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Job Location: Miami

Legal Secretary

Our law firm client is seeking a full-time LEGAL ASSISTANT to assist attorney & paralegal by preparing immigration applications and supporting documents, as well as performing other clerical support tasks, such as answering phones, filing, scheduling client appointments, drafting letters, and maintaining client records on case management system. Office is small and is looking for a multi-tasking and energetic long-term employee with a "can do" personality.

Position is Monday-Friday 9am-6pm. Business dress code.

Requirements:
– MUST speak English and Spanish fluently. 
– Must have great phone and in-person presence.
– Experience dealing in a "customer service" type office that values client relationships.
– Must have attention to detail, be a quick learner, and be dependable (and on time).
– Enthusiasm, energy, and ability to learn in a very fast paced environment. 
– Must have strong organizational skills and be willing to perform secretarial tasks.

Preferred (but not required):
– Bachelor, Associate degree or a Paralegal Certification. 
– Experience in the field of immigration law including, but not limited to, removal proceedings, family-based residency, and naturalization. 
– Portuguese is a plus. 

 

Accounting Coordinator

Basic Function

 

Assist with a wide range of accounting functions including A/R, A/P, reconciliations, closing and preparing financial reports. Accounting coordinators communicate with and assist operations to ensure operational data flows through properly to accounting, and liaise with customers and vendors regarding receivables and payables. Accounting coordinators also oversee the recap process between operations and accounting, manage variances, prepare commission reports and assist with filing.

 

Responsibilities

 

A/R
    * Post invoices.
    * Process and verify applications for credit.
    * Solicit payment on overdue accounts.
    * Make deposits.
    * Process credit-card payments.

A/P
    * Post bills.
    * Audit bills and manage variances.
    * Prepare payments.
    * Proactively resolve payment issues with vendors.
    * Control petty-cash checkbook.
    * CASS reconciliation, payment and adjustments.

General
    * Participate in monthly closing.
    * Prepare monthly commission reports.
    * Reconciliation of deposit, investment, petty cash and credit-card accounts.
    * Manage recap process between operations and accounting.
    * Perform statement-to-statement reconciliations with domestic and overseas partners or subsidiaries.
    * Manage vendor and customer profiles and files.

 

 

 

 

Education and Training

 

    * Bachelor's in accounting from an accredited university or equivalent experience.

 

Skills

 

    * Proven accounting skills.
    * Spanish (BRA Portuguese a plus).
    * Knowledge of GAAP.
    * Experience with NetSuite a plus.
    * High degree of efficiency with Excel.
    * Expert computer skills.
    * Exceptional interpersonal and organizational skills.
    * Accuracy, attention to detail and ability to follow through essential.

 

Experience

 

    * Minimum of 3 years working in the logistics and transportation industry, in a bookkeeping/accounting capacity.