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Job Category: Legal

Legal Secretary

Our law firm client is seeking a full-time LEGAL ASSISTANT to assist attorney & paralegal by preparing immigration applications and supporting documents, as well as performing other clerical support tasks, such as answering phones, filing, scheduling client appointments, drafting letters, and maintaining client records on case management system. Office is small and is looking for a multi-tasking and energetic long-term employee with a "can do" personality.

Position is Monday-Friday 9am-6pm. Business dress code.

Requirements:
– MUST speak English and Spanish fluently. 
– Must have great phone and in-person presence.
– Experience dealing in a "customer service" type office that values client relationships.
– Must have attention to detail, be a quick learner, and be dependable (and on time).
– Enthusiasm, energy, and ability to learn in a very fast paced environment. 
– Must have strong organizational skills and be willing to perform secretarial tasks.

Preferred (but not required):
– Bachelor, Associate degree or a Paralegal Certification. 
– Experience in the field of immigration law including, but not limited to, removal proceedings, family-based residency, and naturalization. 
– Portuguese is a plus. 

 

LITIGATION LEGAL SECRETARY

45,000 to 55,000.

The litigation secretary will be responsible for general administrative and clerical tasks in the office, as well as providing support and assistance to the lawyers and paralegals of the firm.  This position will work under the supervision of an attorney and will provide support in assigned legal cases.  This position is required to work well in a team setting with other staff members in the office. 

 

REQUIRED KNOWLEDGE, ABILITES and SKILLS:

1.  Scheduling and maintaining calendars, including monitoring upcoming dates and deadlines, including providing timely reminders as needed to the attorneys and/or paralegals.

2.  Draft correspondence, pleadings, and other legal documents.

3.  Handle all travel arrangements, prepare expense reports, and process check requests.           

4.  Correspond with clients via telephone and email.

5.  Be a proficient typist and possess excellent written and verbal skills, including spelling, grammar and proofreading skills.

6.  Must be focused and have excellent attention to detail, be highly organized, multi-task, have good judgment, diligence and strong work ethic.

7.  Understanding of the litigation process, and possess knowledge and understanding of legal terminology, regulations, the court system, including but not limited to, various pleadings, and procedures associated with litigation and the court system.  Must have knowledge of the e-filing court system.

8. Must have excellent time-management skills and the ability to meet deadlines.

9. Must have working knowledge of MS Office/Office365 programs and Timeslips.  Knowledge of other software and/or litigation case management software is a plus. 

 

EDUCATION AND EXPERIENCE

1.  3+ years of litigation legal secretarial/assistant experience

2.  A Bachelor’s Degree is preferred but not required.  Other education and/or certification programs are a plus.

Paralegal- Real Estate

Real Estate Paralegal

Drafts transactional documents like commercial loan documents, purchase agreements and deeds

·         Reviews corporate and organizational documents and solves issues in connection with the same

·         Conducts due diligence in connection with closings, including permit compliance, building and zoning code due diligence

·         Coordinates efforts between attorneys, clients, opposing legal counsel, any outside legal counsel, and outside vendors

·         Performs tasks like compiling, analyzing and summarizing complex legal information

·         Responsible for review and analysis of title insurance search reports, title commitments and policies, and property surveys under the instructions of attorneys