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Job Category: Accounting

Staff Accountant

Private financial institution based in Hollywood, FL has a Staff Accountant role available. In this role, you will report directly to the CFO/Controller and assist in preparing the reporting within the finance department.

Responsibilities:

  • Reconcile and record banking and treasury transactions
  • Enter general ledger entries into the accounting system
  • Reconcile vendor invoices and prepare vendor checks
  • Reconcile daily cash disbursements sent to customers
  • Balance clearing accounts for customer payments and disbursements
  • Prepare the daily cash intake report
  • Scan daily deposits of customer payments
  • Process daily lockbox transactions
  • Process credit reporting disputes
  • Prepare daily summary report
  • Post credit card chargebacks and returned checks
  • Prepare checks for customer refunds
  • Process charge offs of bad debt
  • Assist with preparing reports for month end meetings
  • Various ad hoc data gathering projects

Requirements:

  • 2 years of prior experience as a staff accountant or cash accountant processing basic journal entries in an automated accounting system in the U.S.
  • Bachelor’s degree in accounting/finance from a U.S. university
  • Intermediate level experience creating spreadsheets in MS Excel
  • Respect for confidentiality of information
  • Exceptional math skills and computer literacy
  • High degree of accuracy and attention to detail

Company Benefits:

  • Paid Time Off
  • Paid Holidays
  • Healthcare and dental plan paid 50% by the company
  • 401K with matching

CFO

Basic Function: The chief financial officer position is accountable for the administrative, financial, and risk management operations of the company, to include the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results. Principal accountabilities are:

Planning

  • Assist in formulating the company's future direction and supporting tactical initiatives
  • Monitor and direct the implementation of strategic business plans
  • Develop financial and tax strategies
  • Manage the capital request and budgeting processes
  • Develop performance measures that support the company's strategic direction

 

Operations

  • Participate in key decisions as a member of the executive management team
  • Maintain in-depth relations with all members of the management team
  • Manage the accounting, human resources, investor relations, legal, tax, and treasury departments
  • Oversee the financial operations of subsidiary companies and foreign operations
  • Manage any third parties to which accounting or finance functions have been outsourced
  • Oversee the company's transaction processing systems
  • Implement operational best practices
  • Oversee employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package
  • Supervise acquisition due diligence and negotiate acquisitions

 

Financial Information

  • Oversee the issuance of financial information
  • Report financial results to the executive team.
  •  

Risk Management

  • Understand and mitigate key elements of the company's risk profile
  • Monitor all open legal issues involving the company, and legal issues affecting the industry
  • Construct and monitor reliable control systems
  • Maintain appropriate insurance coverage
  • Ensure that the company complies with all legal and regulatory requirements

 

Funding

  • Monitor cash balances and cash forecasts
  • Arrange for debt and equity financing

Third Parties

  • Maintain banking relationships
  • Represent the company with vendors

Qualifications:

  •       Must be a consummate professional, expert in their field and able to communicate clearly and confidently with the staff and the principle directly.
  •       Areas of expertise must include multiple entity business income flow via contracts, online digital sales and online store e-commerce across states lines and internationally. and familiarity with multi family investments is a plus.
  •       The ability to multi-task with efficiency, poise and confidence in a fast-paced environment is critical.
  •       Reliability and accuracy is a must.
  •       Expert in Quickbooks Enterprise and Intacct Software
  •       Familiar with e-commerce software, Webgility ECC and how it funnels to Quickbooks/Intacct
  •       The candidate chief financial officer should have a master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience for a major company or division of a large corporation.  Should have experience in partnering with an executive team, and have a high level of written and oral communication skills. Preference will be given to candidates with an MBA in Finance and the CPA or CMA designations.

Responsibilities Include but are not limited to:

  •       Manages 8 accounting staff
  •       Keeps apprised of new accounting, e-commerce software and solutions and implements them to benefit the company.
  •       Supervises accounts receivable for multiple entities
  •       Supervises accounts payables for multiple entities
  •       Ensures all withholding and sales tax filings are paid on a timely basis
  •       Ensures corporate filings are kept up to date and organized.
  •       Supervises treasury banking functions for multiple entities and accounts
  •       Reviews all month end data and provides reports and graphs to COO and CEO
  •       Ensures bank deposits are made accurately and efficiently for all entities
  •       Prepares year end data and liaises with accounting professionals to file tax returns
  •       Maintains company files and keeps all records up to date
  •       Files annual reports on all entities and keep them current.
  •       Ensures all business licenses renewed
  •       Responsible for Principle's personal filing and record keeping
  •       Schedule and approve wires

 

 

Director of Finance

Director of Business Finance

Summary: Under administrative supervision, responsible for the company’s planning and forecasting process. This includes directing the annual operating plan for the income statement and balance sheet, quarterly forecasting, departmental budgeting, measurements of actual results versus plan and forecasts.

Essential Job Functions:

  • Directs the annual operating plan, which includes developing the budget schedule, improving the planning process, and management of the bottom-ups plan.
  • Develops and manages a bottom-up quarterly forecast process for revenues and expenditures and be able to assess opportunities and risks in the forecast. Communicate significant assumptions to senior management.
  • Leads the team that analyzes and measures actual results compared to forecast and plan.
  • Reviews with line managers and lead the development of corrective action plans where necessary.
  • Analyzes and communicates trends and other financial/operational relationships that may impact future financial performance.
  • Prepares budget and forecast presentations for the executive team.
  • Develops and maintains predictive financial and operating models.
  • Prepares and issues comprehensive long-term financial plans and forecasts.
  • Creates ad hoc reports as required by management to enable effective financial and operational decision-making.
  • Delivers financial presentations to key members of the executive team.
  • Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws.
  • Performs related duties as assigned.

 

Qualifications

 

Minimum Qualifications: Bachelor degree in Accounting or Finance. 6 years of experience in healthcare field is a big plus.. 3 years of management experience. Must have excellent computer skills. Strong written and oral communication skills. Able to work in a team environment. Able to work with minimal supervision. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Required Knowledge and Skills:

Knowledge of:

  • Generally Accepted Accounting Principles (GAAP) and cost accounting methods.
  • Financial modeling and forecasting.
  • Systems and processes necessary to lead the budgeting and forecasting area.
  • Systems and processes necessary to manage the financial planning functions within a corporate finance department.
  • Principles of mathematical and statistical computations.
  • Pertinent federal, state and local laws, codes and regulations.
  • Leadership, direction, and supervisory principles and methods.
  • Business English usage, spelling, grammar and punctuation.
  • Business and personal computer hardware and software applications.
  • Recruiting, interviewing and selecting of applicants in accordance with established employment practices and methods.
  • Current Company policies, practices and procedures, including safety rules and regulations.

 

 

Skill in:

  • Analyzing problems, identifying alternative solutions, and implementing recommendations for resolution.
  • Interpreting and applying federal, state and local policies, procedures and regulations.
  • Preparing and administering large and complex budgets.
  • Researching, analyzing and evaluating financial data and communicating the trends to senior management.
  • Communicating clearly and concisely, both orally and in writing.
  • Directing, supervising, coordinating and delegating assignments, and reviewing the work of assigned department personnel.
  • Establishing and maintaining cooperative working relationships with others.

 

Controller/Bookkeeper

The range for Bookkeeper/Controller – $55,000 to $75,000 (we would possibly go a little higher for the right candidate, but prefer to stay within the ranges provided).

The primary function of this position is to perform the billing, bookkeeping and accounting functions of the firm. This position requires an experienced and responsible person with a strong bookkeeping and computer background. The position requires skills and experience in bookkeeping, accounting (but does not have to have an accounting degree specifically), law firm billing and QuickBooks software, e-billing, as well as Microsoft Office Products. The position requires experience in a law firm, or other legal profession environment. 

 

REQUIRED KNOWLEDGE, ABILITIES and SKILLS:

 

1.  Must have at least 3+ years bookkeeping experience as a full-charge bookkeeper with responsibilities including client billing in a law firm or legal profession environment.

 

2.  Must have successfully completed coursework in bookkeeping/accounting, an associate degree in bookkeeping and/or accounting (a four year degree is desirable, but not required). 

 

3.  Must have experience with law firm billing or other legal profession firm.  Must be proficient in Timeslips, and accounting software (i.e. QuickBooks) as well as Microsoft Office Products.

 

4.  Must have experience with E-Billing (uploading bills to our insurance defense clients).  The software associated with this task includes the following:  CounselLink, Legal Exchange, Allegient, LSS, Serengeti,

Collaborati, Acuity ELM.  Experience with all of this software is not required, but being familiar with some programs, or at the least the uploading billing concept is strongly desired. 

 

5.  Must possess strong administrative and organizational skills.

 

6.  Must have strong interpersonal and communications skills.

 

7.  Must be responsible, timely, honest, fast paced, and able to multi-task.

 

DUITES:

 

1.  Perform all bookkeeping functions.

 

2.  Performs all client billing functions and other accounts receivable functions.

 

3.  Pay vendor bills and manage accounts payable.

 

4.  Perform all data entry of cash receipts and client costs in billing and accounting systems.

 

5.  Perform all data entry of cash receipts and disbursements for the IOLTA trust account in the accounting systems.

 

6.  Process credit card transactions.

 

7.  Reconcile bank statements.

 

8.  Work up and make bank deposits for the operating and IOLTA accounts.

 

9.  Handle payroll.

 

10.  Provide all required financial reports to the firm owner on a monthly basis, or upon request (i.e., Accounts Receivable (AR), WIP (Work in Progress), etc..)

 

12.  Filing.

 

13.  Coordination with the firm's accountant.

 

14.  Management and oversight of the billing and accounting systems.

 

 

Financial Reporting Staff Accountant

Job Summary 
The Financial Reporting Staff Accountant will report to the corporate controller and will be responsible for critical accounting tasks within this department  
 
Responsibilities:   
? Prepare and analyze monthly, quarterly & annual financial reports for various entities ? Manage the distribution of financial statements and reports to CPA, investors and lenders by the due date, maintaining the highest quality, reliability and accuracy ? Manage the month/quarter/year end close process by communicating deadlines with staff and reviewing complex entries which may hinder close ? Maintain the integrity of the financial reporting process and financial controls by updating written policies and procedures ? Assist Chief Executive Officer with special projects (financial analysis & financial modeling),  as needed ? Other duties and projects as assigned 
 
 
Requirements 
? Bachelor’s Degree in Accounting, Finance or Economics ? 3-5 years of experience in financial reporting   ? Able to effectively interact with investors, financial institutions and personnel at all levels within the Company ? Must be a team player with a strong sense of accuracy, attention to detail, deadlines and handle multiple tasks simultaneously ? Strong MS Excel , financial analysis and financial modeling ? Experience with Sage 300 and Marks Systems a plus 

Controller, Property Management

Job Summary

The Florida Region is currently seeking a Controller to lead our Property Management accounting department.  This role reports to the Vice President of Finance and will be based in our Ft. Lauderdale office. 

 

Key Responsibilities

·         Provide leadership and guidance to accounting staff, developing cohesiveness and attitude of cooperation between accounting and property management staff.

·         Ensure consistency and accuracy of financial and operational data on reports.

·         Ensure appropriate design and implementation of key internal controls within Florida region.

·         Work with property managers and regional teams to develop and review annual budgets.

·         Partner with corporate accounting team to ensure accuracy of monthly financials.

·         Manage coordination of new Property Management properties and post-acquisition activities.

·         Assist in SSAE 18 SOC I, Type II report.

·         Drive CAM Reconciliation process to a timely and accurate completion within required guidelines.

 

 Requirements

·         Commercial property management experience in accounting/financial reporting – minimum of five  years.

·         Strong accounting fundamentals, full understanding of GAAP.

·         Experience with institutional level reporting.

·         Exceptional leadership skills managing a large department.

·         Supervisory experience.

·         Excellent communication capabilities (written and oral).

·         Strong technology skills.

 

Education

·         CPA preferred.

Compensation

·         Benefits package, to include medical, dental, vision, and 401(k).

Controller

Controller job description

Position Description: Controller

Basic Function: The controller position is accountable for the accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles.

Principal Accountabilities:

Management

Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives.

Transactions

1.      Ensure that periodic bank reconciliations are completed

2.      Maintain the chart of accounts

3.      Maintain an orderly accounting filing system

4.      Maintain a system of controls over accounting transactions

Reporting

1.      Issue timely and complete financial statements

2.      Calculate and issue financial and operating metrics

3.      Calculate variances from the budget and report significant issues to management

4.      Provide financial analyses as needed

Compliance

1.      Work with the VP of Finance to coordinate the provision of information to the parent company

2.      Coordinate the provision of information to external auditors for the annual audit

3.      Comply with local, state, and federal government reporting requirements and tax filings

Desired Qualifications: The controller candidate should have a Bachelor's degree in accounting, or equivalent business experience and 5+ years of progressively responsible experience for a major company or division of a large corporation.  Preference will be given to candidates with the Certified Public Accountant designations.

Working Conditions: Primarily in an office environment. Will be expected to travel as needed to parent company in Indiana.

Supervises: All accounting staff

Reports To: Vice President of Finance

Accounting Coordinator

Basic Function

 

Assist with a wide range of accounting functions including A/R, A/P, reconciliations, closing and preparing financial reports. Accounting coordinators communicate with and assist operations to ensure operational data flows through properly to accounting, and liaise with customers and vendors regarding receivables and payables. Accounting coordinators also oversee the recap process between operations and accounting, manage variances, prepare commission reports and assist with filing.

 

Responsibilities

 

A/R
    * Post invoices.
    * Process and verify applications for credit.
    * Solicit payment on overdue accounts.
    * Make deposits.
    * Process credit-card payments.

A/P
    * Post bills.
    * Audit bills and manage variances.
    * Prepare payments.
    * Proactively resolve payment issues with vendors.
    * Control petty-cash checkbook.
    * CASS reconciliation, payment and adjustments.

General
    * Participate in monthly closing.
    * Prepare monthly commission reports.
    * Reconciliation of deposit, investment, petty cash and credit-card accounts.
    * Manage recap process between operations and accounting.
    * Perform statement-to-statement reconciliations with domestic and overseas partners or subsidiaries.
    * Manage vendor and customer profiles and files.

 

 

 

 

Education and Training

 

    * Bachelor's in accounting from an accredited university or equivalent experience.

 

Skills

 

    * Proven accounting skills.
    * Spanish (BRA Portuguese a plus).
    * Knowledge of GAAP.
    * Experience with NetSuite a plus.
    * High degree of efficiency with Excel.
    * Expert computer skills.
    * Exceptional interpersonal and organizational skills.
    * Accuracy, attention to detail and ability to follow through essential.

 

Experience

 

    * Minimum of 3 years working in the logistics and transportation industry, in a bookkeeping/accounting capacity.

 

Director of Accounting & Operations

General Description:
Our client, a large national insurance provider is seeking a Dynamic, Progressive, and Sophisticated person to become a positive contributor to our Accounting & Operations Team. As Accounting/Operations Director you will be responsible for an assigned book of business.
If you are looking to establish a career in an industry leading, publically traded insurance organization, with significant opportunity for professional and personal growth, we are interested in speaking with you.
 
SUMMARY
The idea candidate should be able to analyze and provide financial information to the Profit Center and Regional Leaders in accordance with the objectives and procedures outlined by Corporate Management.
 
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES OF THE JOB
? Perform daily accounting functions
? Utilize AMS – Applied and Workday in all aspects of the position
? Compile and analyze financial information to prepare entries to accounts, such as the general ledger accounts, documenting business transactions
? Review, reconciliation and resolution in regards to accounts payable, accounts receivable and payroll
? Analyze financial information detailing income, expenses, earnings, assets, liabilities and capital, and prepare balance sheet, profit and loss statement, and other reports to summarize current and projected company financial position based on past, present and expected operations
? Report branch financials to the corporate office
? Audit contracts, orders and vouchers, and prepare reports to substantiate individual transactions
? Establish, modify, document and coordinate implementation of accounting and accounting control procedures
? Manage, direct and coordinate activities of other accounting personnel
? Provide leadership to others through example and sharing of knowledge/skill
? Insure compliance with government agencies and corporate policies and procedures including Sarbanes Oxley with Coach/Cadency submittal
? Create, modify and monitor all accounting procedures to meet mandatory compliance
? Responsible for conducting performance reviews
? Other duties as assigned
 
 
QUALIFICATIONS
? College Degree in Accounting is required
? Ability to analyze and interpret financial information
? Excellent organizational and time management skills
? Ability to deal effectively with people and work well with members of management
? High level of organizational ability and attention to detail
? Ability to complete job tasks and assignments in the required time frames
? In depth knowledge of AMS – Applied System and Workday
? Ability to accept, implement and follow through with management decisions
? Ability to work with other members of the agency management team
? In depth knowledge of the operations of an insurance agency in both financial and technical areas
? Proficient in Excel and Word (required)
? Other Microsoft Office applications
 
Compensation:
Our client will provide a highly competitive compensation package commensurate with level of experience, including annual bonus eligibility. We also provide a full benefits package, including health, dental, vision, life, long and short term disability, 401K, Stock Purchase Program and Paid Time Off.