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Archives: Jobs Listings

Jobs Listings for the Matador Jobs Board.

Operations Director

Director of operations

Summary

Our client is one of the top providers of ground transportation to airlines crews across the country. As our Director of Operations, you will play an integral part in providing leadership and direction to our management teams in multiple locations nationwide.

Reporting directly to our CEO, this person will be responsible for the successful operation of our 13 stations and will manage a team of 11-15 Station Managers. 

With direct oversight of each of our stations, you will be responsible for approving daily and weekly schedules and making sure all trips are covered, providing insight and leadership in regards to progressive discipline for drivers and station managers, keeping morale and engagement high in each station, hiring and training new station managers to set them up for success, ensuring scheduled maintenance on vehicles is performed, and making sure that Key Performance Indicators meet or exceed expectations weekly.

This is a salaried position (exempt from overtime).

Major Accountabilities

  • Oversee scheduling at each station to make sure all trips are covered.  Efficiencies and KPI’s are to be under 1.0 per trip to maximize profitability and customer satisfaction.
  • Manage team of 10-12 dispatchers in our Fort Lauderdale headquarters.  Oversee scheduling, recruiting and disciplinary action for the dispatch team.
  • Act as point of escalation when service issues arise, advise Station Managers on proper reporting and documentation.
  • Ensures all drivers follow all policies and procedures, including fuel policy and accident reporting procedures.
  • Manage progressive discipline procedure for station managers and drivers, ensuring write ups are completed in a timely fashion and each issue is documented in employee files.
  • Partner with HR  to manage station recruiting, ensuring each station is fully staffed at all times.  Ensure paperwork for new drivers and managers is completed in a timely fashion, including all required licenses, permits and registrations.
  • Hold all drivers and station managers accountable to the standards and expectations according to company policies, procedures and otherwise.
  • Manage all vehicle maintenance schedules and be proactive ensuring all vehicles are properly maintained under the hood and inside the van as required.
  • Ensure all Office procedures and office standards are in place as required.

Minimum Qualifications/Requirements

As a leader within the organization, you must be passionate about customer service, have experience in the transportation/airline or hospitality industry, and an understanding of DOT and Safety Compliance.  Other requirements include:

  • 5-7 years of management experience
  • Ability to react quickly changing situations
  • Flexible schedule to include nights and weekends, according to our 24/7/365 operation
  • Strong leadership skills ability to work with employees from a variety of backgrounds and personalities
  • Experience delivering feedback and constructive criticism to employees at all levels throughout the organization
  • Comfortable having difficult conversations, including around discipline, training and employment decisions
  • Experience working in a fast paced, high stress environment, preferably at a start up
  • Ability to prioritize tasks constantly throughout shift

 

Our client is in a high growth environment, which requires leadership skills that inspire and a drive and passion to be successful and win.  A “do whatever it takes to succeed” attitude is necessary to be successful here.  Our VP of Operations needs to believe in and lead by example when it comes to our 5 core values.

  • I am Raving Fans – Providing “Raving Fan” Service.  Going above and beyond for our customers
  • I am Innovation – Constantly innovating, always being proactive rather than reactive
  • I am Accountable – Holding yourself and your team to the highest standards of customer service and taking responsibility for issues that arise
  • I am Valuable – Making sure that our customers and team members feel valued at all times
  • I represent the Company – Ensuring all employees represent the Company values at all times.

 

Additional Requirements

Ability to lift up to 75 pounds up to 20 times per day; be able to work outdoors in heat and cold, have a valid driver’s license and be approved by the Company’s insurance carrier; may be required to obtain special city/airport permits.

 

Staff Accountant

Private financial institution based in Hollywood, FL has a Staff Accountant role available. In this role, you will report directly to the CFO/Controller and assist in preparing the reporting within the finance department.

Responsibilities:

  • Reconcile and record banking and treasury transactions
  • Enter general ledger entries into the accounting system
  • Reconcile vendor invoices and prepare vendor checks
  • Reconcile daily cash disbursements sent to customers
  • Balance clearing accounts for customer payments and disbursements
  • Prepare the daily cash intake report
  • Scan daily deposits of customer payments
  • Process daily lockbox transactions
  • Process credit reporting disputes
  • Prepare daily summary report
  • Post credit card chargebacks and returned checks
  • Prepare checks for customer refunds
  • Process charge offs of bad debt
  • Assist with preparing reports for month end meetings
  • Various ad hoc data gathering projects

Requirements:

  • 2 years of prior experience as a staff accountant or cash accountant processing basic journal entries in an automated accounting system in the U.S.
  • Bachelor’s degree in accounting/finance from a U.S. university
  • Intermediate level experience creating spreadsheets in MS Excel
  • Respect for confidentiality of information
  • Exceptional math skills and computer literacy
  • High degree of accuracy and attention to detail

Company Benefits:

  • Paid Time Off
  • Paid Holidays
  • Healthcare and dental plan paid 50% by the company
  • 401K with matching

Real Estate Paralegal

Below are more specific questions for me to get an idea of what a candidate is already trained to do regardless of what the resume states.

 

Can you work on a closing file from start to finish? Ie If I handed you a new contract where we represent the Buyer, explain all of the next step thru the closing day.

Explain your post-closing process.

How many closings have you worked on in the last month?

Do you know how to prepare a title policy for an Owner and Lender?

Have you prepared a CD Closing Statement?

Have you recorded documents with an e-recording program.

Which underwriters have you worked with?

 

 

Miami Beach Real Estate Attorney seeks strong paralegal to support a fast growing practice. The practice represents high net worth individuals in the high end real estate market, and focusses on providing an unparalleled level of service and responsiveness to its clients.

Day to day responsibilities include all responsibilities relating to pre-closing, closing and post-closing. Overall responsibilities to include preparing closing statements, escrow letters, closing checklists, order title searches, lien searches, estoppels and surveys and will be responsible for clearing title, and preparing title insurance policies and post-closing binders.

Position will provide candidate with an opportunity to work in a comfortable office environment that provides recognition for contributions and the opportunity to learn and achieve professional growth.

To be considered a qualified candidate it is essential to demonstrate an ability to work independently yet be comfortable asking questions, be detail oriented/organized, manage multiple tasks, and possess strong problem solving and communication skills. Position requirements include: minimum of 5 years’ experience in Residential Real Estate at a law firm. Candidate shall be able to perform the above duties under time sensitive deadlines. Candidate expected to have Real Estate software and strong computer skills including any of the following:  Doubletime or Displaysoft, and is proficient using Windows-based software and Microsoft Word, Excel and Outlook. Bachelor's Degree preferred. Bi-lingual Spanish is a plus.  Candidates must be a Notary Public.

Competitive Salary and Benefits Based on Experience of Candidate.

 

CFO

Basic Function: The chief financial officer position is accountable for the administrative, financial, and risk management operations of the company, to include the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results. Principal accountabilities are:

Planning

  • Assist in formulating the company's future direction and supporting tactical initiatives
  • Monitor and direct the implementation of strategic business plans
  • Develop financial and tax strategies
  • Manage the capital request and budgeting processes
  • Develop performance measures that support the company's strategic direction

 

Operations

  • Participate in key decisions as a member of the executive management team
  • Maintain in-depth relations with all members of the management team
  • Manage the accounting, human resources, investor relations, legal, tax, and treasury departments
  • Oversee the financial operations of subsidiary companies and foreign operations
  • Manage any third parties to which accounting or finance functions have been outsourced
  • Oversee the company's transaction processing systems
  • Implement operational best practices
  • Oversee employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package
  • Supervise acquisition due diligence and negotiate acquisitions

 

Financial Information

  • Oversee the issuance of financial information
  • Report financial results to the executive team.
  •  

Risk Management

  • Understand and mitigate key elements of the company's risk profile
  • Monitor all open legal issues involving the company, and legal issues affecting the industry
  • Construct and monitor reliable control systems
  • Maintain appropriate insurance coverage
  • Ensure that the company complies with all legal and regulatory requirements

 

Funding

  • Monitor cash balances and cash forecasts
  • Arrange for debt and equity financing

Third Parties

  • Maintain banking relationships
  • Represent the company with vendors

Qualifications:

  •       Must be a consummate professional, expert in their field and able to communicate clearly and confidently with the staff and the principle directly.
  •       Areas of expertise must include multiple entity business income flow via contracts, online digital sales and online store e-commerce across states lines and internationally. and familiarity with multi family investments is a plus.
  •       The ability to multi-task with efficiency, poise and confidence in a fast-paced environment is critical.
  •       Reliability and accuracy is a must.
  •       Expert in Quickbooks Enterprise and Intacct Software
  •       Familiar with e-commerce software, Webgility ECC and how it funnels to Quickbooks/Intacct
  •       The candidate chief financial officer should have a master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience for a major company or division of a large corporation.  Should have experience in partnering with an executive team, and have a high level of written and oral communication skills. Preference will be given to candidates with an MBA in Finance and the CPA or CMA designations.

Responsibilities Include but are not limited to:

  •       Manages 8 accounting staff
  •       Keeps apprised of new accounting, e-commerce software and solutions and implements them to benefit the company.
  •       Supervises accounts receivable for multiple entities
  •       Supervises accounts payables for multiple entities
  •       Ensures all withholding and sales tax filings are paid on a timely basis
  •       Ensures corporate filings are kept up to date and organized.
  •       Supervises treasury banking functions for multiple entities and accounts
  •       Reviews all month end data and provides reports and graphs to COO and CEO
  •       Ensures bank deposits are made accurately and efficiently for all entities
  •       Prepares year end data and liaises with accounting professionals to file tax returns
  •       Maintains company files and keeps all records up to date
  •       Files annual reports on all entities and keep them current.
  •       Ensures all business licenses renewed
  •       Responsible for Principle's personal filing and record keeping
  •       Schedule and approve wires

 

 

Legal Secretary

Our law firm client is seeking a full-time LEGAL ASSISTANT to assist attorney & paralegal by preparing immigration applications and supporting documents, as well as performing other clerical support tasks, such as answering phones, filing, scheduling client appointments, drafting letters, and maintaining client records on case management system. Office is small and is looking for a multi-tasking and energetic long-term employee with a "can do" personality.

Position is Monday-Friday 9am-6pm. Business dress code.

Requirements:
– MUST speak English and Spanish fluently. 
– Must have great phone and in-person presence.
– Experience dealing in a "customer service" type office that values client relationships.
– Must have attention to detail, be a quick learner, and be dependable (and on time).
– Enthusiasm, energy, and ability to learn in a very fast paced environment. 
– Must have strong organizational skills and be willing to perform secretarial tasks.

Preferred (but not required):
– Bachelor, Associate degree or a Paralegal Certification. 
– Experience in the field of immigration law including, but not limited to, removal proceedings, family-based residency, and naturalization. 
– Portuguese is a plus. 

 

Financial Advisor

Job Description
Title:    Financial Advisor
Department(s):    Sales
Reports to:    Sales Manager

Job summary:
Our Financial Advisor group is comprised of certified professionals who advise prospective and current clients about debt management, cash management, investments and insurance.  As a Financial Advisor, you will assess the client’s current financial health to provide strategic advice; becoming a planning partner and educator to the client on such topics as budgeting and saving, insurance and tax matters, and investment options. 

Summary of essential job functions:
•    Execute the vision of the company by assessing client needs and preparing financial advice in accordance with company investment policies.
•    Assesses client’s overall financial picture; understand their needs to devise an appropriate financial plan that fits the client’s risk profile.
•    Sales:  successfully move prospective client’s assets to the firm.
•    Set up regular meetings to review the client’s goals and progress.
•    Maintain ongoing relationships with clients, keeping them updated about any changes affecting their financial plan.
•    Work with support staff to establish client records and update their files.
•    Work with Chief Investment Officer to ensure compliance.
•    Act as a liaison between company and clients, communicating in an organized and professional manner.

Minimum requirements:
•    Bachelor’s Degree in Finance, Accounting or related field is preferred
•    Licensures: Series 7, Series 65, 66 or 63, Series 2-15
•    Must have strong verbal and written communication skills. 
•    A minimum of one (1) year experience in a financial planning role is preferred. 
•    Previous sales or customer service experience in the financial services industry is preferred
•    Accurate keyboarding skills and minimum 35 wpm typing speed is preferred.
•    Must be adaptive to changing priorities.
•    Must be self-directed, with ability to plan daily, weekly tasks with minimal supervision.
•    MS Office Products: Excel spreadsheet and MS Word skills highly preferred.

Expectations:
•    Sales:  ability to effectively understand the customer’s needs and explain how our products can help them.
•    Enthusiasm:  optimistic attitude that believes every contact should result in a sale
•    Project management: effectively organizes, prioritizes and manages assigned tasks.
•    Communication: utilizes effective verbal and written communication.
•    Effectiveness under stress: demonstrates the ability to think and function effectively under conditions of mental pressure.
•    Judgment: draws on core values, knowledge, and personal experience to make wise choices.

We all must perform additional duties that may or may not be outside our specific area of expertise from time to time.  The willingness that we exhibit to work as a team and to meet our challenges will be the key to our success.

We are an Equal Opportunity Employer granting equal employment opportunity to all qualified persons, without regard to race, color, gender, age, disability, religion, sexual orientation, national origin, or veteran status.
 

Case Manager (Paraplanner)

Title:    Case Manager (Paraplanner)
Department(s):    Operations (Corporate)
Reports to:    Customer Success Manager

Job summary:
Our Case Management group is an important part of the Wealth Management new client experience, providing friendly and professional service to both our internal and external customers.  With strong attention to detail and compliance, this group ensures that the customer experience starts off on the right foot; beginning with internal departments all the way through the onboarding of a new client. A Case Paraplanner works under the direction of a Financial Advisor. The CP performs several of the necessary tasks in developing a financial plan for a customer. First, they gather financial reports and records from the client.   Next, the CP reviews and analyzes the client's financial records and starts creating the plan based on different possible financial scenarios as directed by the Financial Advisor. In the process of creating these scenarios, the CP determines how assets should be allocated and ultimately uses this information to the financial plan.

Summary of essential job functions:
•    Support financial advisors in serving clients by preparing for meetings, investment research, making preliminary financial planning reports.
•    Research financial databases and products that match clients' needs.
•    Construct Financial Advisor meeting presentations and client-facing visual aides including charts, graphs, and tables.
•    Process account opening, transfer and investment paperwork for all newly onboarded clients, producing an organized and compliant file.
•    Compose professional client correspondence
•    Management of client case files; client updates, financial advisor updates, troubleshooting and implementation of financial plan.
•    Ensure all data entry into Salesforce is up-to-date and complete on a daily basis.
•    Maintain ongoing relationships with clients, directly and/or through a Financial Advisor.
•    Act as a professional relationship manager between clients and Financial Advisors

Minimum requirements:
•    High School diploma required; Bachelor’s Degree preferred but not required.
•    Industry knowledge preferred; Annuities, Alternative Investments, Securities, Account registration, Trusts, familiarity with compliance rules, etc.
•    Must have strong verbal and written communication skills. 
•    Previous sales or customer service experience in the financial services industry is preferred
•    Accurate keyboarding skills and minimum 35 wpm typing speed.
•    Must be adaptive to changing priorities.
•    Must be self-directed, with ability to plan daily, weekly tasks with minimal supervision.
•    MS Office Products: Excel spreadsheet and MS Word skills highly preferred.
•    Prior experience with online financial platforms and CRM is preferred but not required.
 

Expectations:
•    Ability to effectively understand the customer’s need and generally explain how we can help them.
•    Enthusiasm:  optimistic attitude that believes every contact should be approached professionally and upmost respect.
•    Project management: effectively organizes, prioritizes and manages assigned case and/or tasks.
•    Communication: utilizes effective verbal and written communication.
•    Effectiveness under stress: demonstrates the ability to think and function effectively under conditions of mental pressure.
•    Judgment: draws on core values, knowledge, compliance requirement and professional experience to make wise choices.

We all must perform additional duties that may or may not be outside our specific area of expertise from time to time.  The willingness that we exhibit to work as a team and to meet our challenges will be the key to our success.

We are an Equal Opportunity Employer granting equal employment opportunity to all qualified persons, without regard to race, color, gender, age, disability, religion, sexual orientation, national origin, or veteran status.

Administrative Assistant

Executive Assistant

We are actively seeking an executive assistant to enhances executive's effectiveness by providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
 

Essential Function:

  • Answering phone inquiries, directing calls, and providing basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners
  • Manages executive schedule and acts as liaison for executive team
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs
  • May help plan company events, meetings, and employee team building activities or special projects.
  • Trains, manages, and supervises lower-level assistants, clerical staff, and receptionists

Education: Bachelor’s degree in business administration or related field preferred

 

Skills / Experience:

  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Comfortable in both a leadership and team-player role, manages team members,

leads assistant meetings, and supervises when needed

  • Answers phone inquiries, directs calls for executive team
  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.
  • Excellent written and verbal communication skills
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
  • Presentation Skills,
  • Able to concentrate on multiple problems/tasks at once
  • Excellent time management and prioritization skills
  • Minimum of 5 years of experience
  • Some travel involve
  • Bilingual a big plus with excellent written and verbal communication skills

Director of Finance

Director of Business Finance

Summary: Under administrative supervision, responsible for the company’s planning and forecasting process. This includes directing the annual operating plan for the income statement and balance sheet, quarterly forecasting, departmental budgeting, measurements of actual results versus plan and forecasts.

Essential Job Functions:

  • Directs the annual operating plan, which includes developing the budget schedule, improving the planning process, and management of the bottom-ups plan.
  • Develops and manages a bottom-up quarterly forecast process for revenues and expenditures and be able to assess opportunities and risks in the forecast. Communicate significant assumptions to senior management.
  • Leads the team that analyzes and measures actual results compared to forecast and plan.
  • Reviews with line managers and lead the development of corrective action plans where necessary.
  • Analyzes and communicates trends and other financial/operational relationships that may impact future financial performance.
  • Prepares budget and forecast presentations for the executive team.
  • Develops and maintains predictive financial and operating models.
  • Prepares and issues comprehensive long-term financial plans and forecasts.
  • Creates ad hoc reports as required by management to enable effective financial and operational decision-making.
  • Delivers financial presentations to key members of the executive team.
  • Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws.
  • Performs related duties as assigned.

 

Qualifications

 

Minimum Qualifications: Bachelor degree in Accounting or Finance. 6 years of experience in healthcare field is a big plus.. 3 years of management experience. Must have excellent computer skills. Strong written and oral communication skills. Able to work in a team environment. Able to work with minimal supervision. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Required Knowledge and Skills:

Knowledge of:

  • Generally Accepted Accounting Principles (GAAP) and cost accounting methods.
  • Financial modeling and forecasting.
  • Systems and processes necessary to lead the budgeting and forecasting area.
  • Systems and processes necessary to manage the financial planning functions within a corporate finance department.
  • Principles of mathematical and statistical computations.
  • Pertinent federal, state and local laws, codes and regulations.
  • Leadership, direction, and supervisory principles and methods.
  • Business English usage, spelling, grammar and punctuation.
  • Business and personal computer hardware and software applications.
  • Recruiting, interviewing and selecting of applicants in accordance with established employment practices and methods.
  • Current Company policies, practices and procedures, including safety rules and regulations.

 

 

Skill in:

  • Analyzing problems, identifying alternative solutions, and implementing recommendations for resolution.
  • Interpreting and applying federal, state and local policies, procedures and regulations.
  • Preparing and administering large and complex budgets.
  • Researching, analyzing and evaluating financial data and communicating the trends to senior management.
  • Communicating clearly and concisely, both orally and in writing.
  • Directing, supervising, coordinating and delegating assignments, and reviewing the work of assigned department personnel.
  • Establishing and maintaining cooperative working relationships with others.

 

LITIGATION LEGAL SECRETARY

45,000 to 55,000.

The litigation secretary will be responsible for general administrative and clerical tasks in the office, as well as providing support and assistance to the lawyers and paralegals of the firm.  This position will work under the supervision of an attorney and will provide support in assigned legal cases.  This position is required to work well in a team setting with other staff members in the office. 

 

REQUIRED KNOWLEDGE, ABILITES and SKILLS:

1.  Scheduling and maintaining calendars, including monitoring upcoming dates and deadlines, including providing timely reminders as needed to the attorneys and/or paralegals.

2.  Draft correspondence, pleadings, and other legal documents.

3.  Handle all travel arrangements, prepare expense reports, and process check requests.           

4.  Correspond with clients via telephone and email.

5.  Be a proficient typist and possess excellent written and verbal skills, including spelling, grammar and proofreading skills.

6.  Must be focused and have excellent attention to detail, be highly organized, multi-task, have good judgment, diligence and strong work ethic.

7.  Understanding of the litigation process, and possess knowledge and understanding of legal terminology, regulations, the court system, including but not limited to, various pleadings, and procedures associated with litigation and the court system.  Must have knowledge of the e-filing court system.

8. Must have excellent time-management skills and the ability to meet deadlines.

9. Must have working knowledge of MS Office/Office365 programs and Timeslips.  Knowledge of other software and/or litigation case management software is a plus. 

 

EDUCATION AND EXPERIENCE

1.  3+ years of litigation legal secretarial/assistant experience

2.  A Bachelor’s Degree is preferred but not required.  Other education and/or certification programs are a plus.